Campus Coordinator Timeline

 December   2020:   Advising: Cohort CEE
 January   2021: 

     Advising: 2020 Cohort CEE

                  2020 Cohort marketing

                  2021 Cohort study abroad program selection

     ·     First Week of January 2021

Centralized selection committee determines supplemental funding
Spring marketing begins
Mentoring program is set up

·         Second Week of January 2021

Campus Coordinators are notified regarding supplemental funding decisions
Campus Coordinators send Letter of Agreement to awardees.

 Advising: 2021 Cohort

Contact the awardees to set up a group meeting to review the Letter of Agreement.

           Third Week of January 2021

Campus Coordinators email copies of the awardees’ signed Letter of Agreement.

             Fourth Week of January 2021

Campus Coordinators confirm that students have been admitted to their approved study abroad programs.
A finalized list of students, programs, and scholarships is given to the Heinz Endowments.
CEEs and CEE Reports are due on January 30, 2021.

 February   2021:

·         Letters to Presidents of VIH institutions are mailed

·         Presidents of institutions sign letters

·         Campus Coordinators follow up with appropriate point person in Institutional Advancement to ensure that letters are returned to the Heinz Endowments in a timely fashion.

Advising:  Campus coordinators meet with awardees to go over their Pre-Retreat assignments and Goals & Action Plans

 Spring   2021:

 Marketing: encouraging applicants for next cohort

Leadership Development Retreat: Dates TBD

 Summer   2021: 

            Campus Coordinators’ Meeting

            Cohort’s International Experience

 August   2021

 Cohort: Review Experience Report Guidelines and Example Experience Reports and Photos.
Review students’ Experience Reports
Encourage students to review the CEE documents on the CEE webpage of the VIH website.

 Fall 2021: 

Marketing: Campus Coordinators market the VIH program on campus targeting students that identify with at least one of the five indicators of diversity.

·         Campus Coordinators hold VIH Info Sessions

·         Campus Coordinators supervise VIH awardees’ 6 of 12 marketing hours

 Advising:  CEE

·         September 1 - Students submit their experience reports to their Campus Coordinators and Program Director

·      Fall Leadership Development Retreat: Dates TBD

 October   2021

 Marketing: Campus Coordinators market the VIH program on campus targeting students that identify with at least one of the five indicators of diversity.

·         Campus Coordinators hold VIH Info Sessions

·         Campus Coordinators supervise VIH awardees’ 6 of 12 marketing hours

 Advising:  CEE

Campus Coordinators approve CEE Idea forms

 November   2021: 

·         November 1, 2021

Application Deadline: Students must submit the standardized application available on the VIH website.  No alternative versions will be accepted.

                 **Students at the University of Pittsburgh and regional campuses must submit an application though     StudioAbroad.

**For Pitt Coordinators: You must go into StudioAbroad to manually check off the receipt of transcripts, Student Aid Reports, and Letters of Recommendation (if not submitted through the system).  Please be sure to enter the QPAs and Pell Grant Amounts in the notes section for each student.

·         November 10, 2021

Complete Professional Development and Marketing Funds Survey found on the For Coordinators page of the VIH website
https://docs.google.com/forms/d/e/1FAIpQLSdyHJJiIgWZDCak5Kz0ncIgyD0ZN84m...

·         November 2-23, 2021

Conduct interviews. 

             Each interview committee should be composed of three interviewers.  Be sure that all interviewers receive a copy of the VIH Selection Committee Guidelines, which can be found on the Coordinators page of the VIH site under Application Resources.

 Advising:  CEE

·         November 24, 2021

Deadline for Campus Coordinators to send scanned copies of awardees’ standardized applications.  Up to two alternates may be submitted as well.  Financial Support documents should be included if applicable.  All materials should be submitted via email to the Director, Sarah Wagner.

               **For Pitt Coordinators: Email Ranking sheets

 December   2021:  Advising: CEE
 January   2022: 

 Advising: CEE

                 Cohort Marketing

                 Cohort: Study Abroad Application Program Advising

        First Week of January 2022

Centralized selection committee determines supplemental funding
Spring marketing begins
Mentoring Program is set-up

·        Second Week of January 2022

Campus Coordinators are notified regarding supplemental funding decisions
Campus Coordinators send Letter of Agreement to awardees.

 Advising: Cohort

Contact the awardees to set up a group meeting to review the Letter of Agreement.  Be sure to discuss the responsibilities and obligations of VIH awardees.

                           **For Pitt Coordinators:

·         After students have come to the group meeting and read and signed the Letter of Agreement, be sure to check this box off in StudioAbroad.

             Third Week of January 2022

Campus Coordinators email copies of the awardees’ signed Letter Agreement.

             Fourth Week of January 2022

Campus Coordinators confirm that students have been admitted to their approved study abroad programs.
A finalized list of students, programs, and scholarships is given to the Heinz Endowments.
CEEs and CEE Reports are due on January 30, 2022.

 February   2022:

·          Letters to Presidents of VIH institutions are mailed

·         Presidents of institutions sign letters

·         Campus Coordinators follow up with appropriate point person in Institutional Advancement to ensure that letters are returned to the Heinz Endowments in a timely fashion.

 Advising: Campus coordinators meet with awardees to go over their Pre-Retreat assignments and Goals & Action Plans

 Spring   2022:

 Marketing: encouraging applicants for next cohort

Leadership Development Retreat: Global